Parent Volunteers!
JCC Piranhas Volunteer Information
Welcome to the 2024 Piranhas swim season! We will have 7 meets this year, including CHAMPS. The Piranhas Summer Swim Team is run by parent volunteers who make organizing and implementing swim meets efficient and fun. We require that at least one parent from every family volunteer at every meet in which your child swims.
How to register for VOLUNTEER SHIFTS
*Go to https://jccpiranhas.swimtopia.com
Sign in to your account.
1. Click on schedule; then meets
2. Click on desired meet (JCC Piranhas @ Avery Ranch)
3. Click on "Job Sign Up"
4. Click "Job Sign Up" under name volunteering
5. Choose your position and shift
6. Click "SAVE"
In the event we are short of volunteers, additional reminder emails will be sent to all parents about volunteering.
Volunteer Positions Availble
Age Group Parent
The Age Group Parent will be responsible for making sure swimmers are marked for the meet and at the ready bench in time to swim. This volunteer will help monitor swimmers' behavior in between races and report any missing swimmers to the Head Age Group Parent.
Announcer
The Announcer is responsible for making announcements including calling upcoming races as well as maintaining a lively atmosphere by making sure music is playing.
Computer Operator
The Computer Operator enters times during the meet and prepares printouts for the ribbons personnel.
Concessions
Concessions assists with organization and selling items throughout the duration of the swim meet.
Heat Ribbons
The Heat Ribbons volunteer is responsible for giving heat winner ribbons to the winner of each heat in each event.
Hospitality
Hospitality volunteers assist in filling water and running water to other volunteers.
Ready Bench
Ready Bench volunteers will assist the home team ready bench lead in placing swimmers in their assigned heats and lanes on the ready bench. They will also bring the younger swimmers poolside from the ready bench to their lane assignment.
Ribbons
Ribbon volunteers will peel and stick labels to place ribbons and sort them in team boxes. Ribbon volunteers usually sit in the scorers' area.
Runners
All runners will collect and deliver timer sheets and DQ slips to the scorers' table
Scorer
Scorers will sit with the computer operator and organize timer sheets and DQ slips. They also double-check the scoring printouts for accuracy and are responsible for posting the results.
Set-Up/ Break Down
The volunteers for Set-Up/Break Down are responsible for helping the meet officials pack up all the equipment, including the tents, and loading them into the cargo trailer at the end of the meet. Once the swim meet is completed, this crew will take down all equipment and clean up the area.
Starter
The Starter begins each event with the announcement of the event and stroke. The Starter then announces "Swimmers take your mark," pauses to make sure all swimmers are motionless and ready, and then gives an electronic sound to signal the start of the race. Please receive pre-approval for this position.
Stroke & Turn Judge
The Stroke & Turn Judges will work in pairs on each side of the pool with one member of each pair being from the other team. Judges will determine the legality of the swimmers' technique and complete DQ slips as necessary. All judges must be certified by the NAAL.
Timers
The Timer records the time of the swimmer in the lane to which they are assigned using a stopwatch. The timer writes the time on the timer sheet at the end of each heat.
Trailer Driver
The trailer driver is responsible for transporting the cargo trailer to and from away swim meets. Please receive pre-approval for this position.
In addition to the all of the standard volunteer roles at each meet, there are additional roles that serve as a head or lead position that is held through the entirety of the season. Expectations for these roles is that you attend all meets. Each one of these positions require pre-approval before the start of the season
Volunteer Coordinator
The volunteer coordinator will possess the master volunteer list for our team. This volunteer will be responsible for assuring that all volunteers report as indicated and finding on deck replacements or additions as necessary.
Volunteer Coordinator Assistant
The Volunteer Coordinator Assistant will assist the Volunteer Coordinator with filling last minute volunteer positions. They will also work coincide with the Age Group Parent Lead.
Head Timer
The Head Timer will be responsible for helping the host team with back up stop watches. This volunteer will also be sure that all timers report as registered for their shifts and finding replacements as necessary.
Head Stroke & Turn Judge
The Head Stroke & Turn person is responsible for stroke & turn judges at home swim meets. They ensure all positions are filled and judges are in the correct positions. This position must be certified by the NAAL and keep record of the volunteers who are currently certified.
Ready Bench Lead
The Ready Bench lead is responsible for organizing the ready bench flow and volunteers at home swim meets. They ensure all positions are filled and will find replacements as necessary.
Computer Lead
The Computer Lead ensures times and DQ’s are entered properly and ensures the time drop system is running adequately pre-meet and during the meet.
Age Group Parent Lead
The Age Group Parent lead will act as the go-to volunteer for all Age Group Parents. Age Group Parent volunteers will report absent swimmers to the Lead. If the absent swimmer is on a relay team, the Lead will work with the coaches and determine the best athlete to swap into that relay to replace the absent athlete. The lead volunteer will assist age group parents as needed.